Visitor Management

School Security And School Visitor Management System

School Gate Guardian is a comprehensive school check in system for visitors, staff and students.

From any state issued photo ID, our software captures the name, address, driver’s license #, and date of birth from your visitor. It also captures the photograph of the visitor for badge purposes. This simple electronic process guarantees speedy and accurate retrieval of this data.

After the visitor's data is retrieved the School Gate Guardian System compares the identity of our visitor to a national database of over 704,000 registered sex offenders. In the event of a positive match the School Gate Guardian Software will display several pieces of information on the actual registered sex offender such as a photograph, body markings such as scars or tattoos, aliases he or she may go by, and the crimes they have committed.

This information is displayed almost instantly so your staff can determine if the potential match is a 'false positive'. If they determine it is a positive match a discreet warning system is in place that instantly sends a text message and an e-mail to key personnel in your district. This same discreet alert can also be sent to local law enforcement.

Easily print a Visitor ID badge with the click of a button! The visitor's Photo, Name, Time of Visit, Person Visiting, and Visiting Location are printed on the badge along with a unique bar code.

The visitor simply places the badge on his or her shirt. When the visitor checks out, the bar code is scanned from the badge and the badge is then discarded by school staff. The visitor badge incorporates self-expiring technology by displaying a bright red stop sign 12 hours after the badge has been issued. This prevents someone from keeping their badge and attempting to use it at another facility or another time.

Comprehensive System Features

Visitor Logging Icon  Fast And Easy School Visitor Logging And Tracking

The School Gate Guardian software quickly scans and processes your visitors state issued ID. Our software date and time stamps every visit. The system archives all the details of the visit, including date and time, photograph of the visitor, who they are there to see, and what their destination is in the school. If the image that is retrieved from the state issued photo ID does not clearly represent the current appearance of your visitor a Webcam can be used to quickly capture a current image. Easily logout the visitor when they leave.

Sex Offender Checks Icon  Instantaneous Sex Offender Checks

School Gate Guardian instantly compares the identity of your visitor with a national database of over 704,000 registered sex offenders. In the event a positive match occurs the School Gate Guardian software displays detailed information about the actual sex offender. This information includes mug shot, height, weight, eye color, crimes committed, aliases, and bodily markings such as scars or tattoos. This detailed information helps prevents the chance for a false positive.

 Unwanted Visitor Registries Icon  Customizable Unwanted Visitor Registries

The School Gate Guardian software allows you to create customizable lists of visitors that are not allowed in your facilities such as parents with restraining orders, limited visitation rights, protection from abuse orders, or known threats in the community such as expelled students or drug dealers. A discreet pop-up warning occurs when one of these unwanted visitors attempts to enter your facility.

Time-Expiring Visitor ID Badge Icon  Time-Expiring School Visitor ID Badge Technology

The School Gate Guardian system incorporates time-expiring visitor badge technology that contains the visitor's photo, name and visit information. Approximately 10 to 12 hours after a visitor badge is issued a bright red stop sign will appear on the visitor badge showing your staff the badge has expired. This prevents visitors from using the badge at another time or another place in your district.

Emergency Mass Alerts Icon  School Emergency Mass Alerts

In the event of an emergency such as a sex offender or an angry parent with a restraining order attempting to enter one of your buildings, your front office staff can send an instant and discreet alert by simply clicking the 'send alert' button. This launches an instantaneous text message and e-mail to key district personnel. This message contains the location of the problem and the reason code. In the event of a sex offender alert, the persons name, physical description and photo are sent in the email.

Student Information System Icon  Student Information System (SIS) Integration

The School Gate Guardian software can be easily integrated to share data seamlessly with your Student Information System. This eliminates the need for manual downloads of student data and approved guardian lists.

Electronically Stores Custodial Court Documents Icon  Electronically Stores Custodial Court Documents

School Gate Guardian has the ability to store an electronic version of any court document you receive. This could be anything from a limited custody document to a restraining order. Once this is added to the customizable unwanted visitor registry it can be viewed and printed from any School Gate Guardian terminal in your district. If it happens to be a time sensitive document such as a protection from abuse order it can be set to automatically expire. Once it expires it will not disappear. It will just turn red to show the court order has reached an expiration date.

Tardy Student Tracking Icon Tardy Student Tracking

School Gate Guardian makes it quick and easy for your staff to track tardy students. The system automatically calculates the amount of minutes the student has been tardy. Our convenient tardy reports show all students who have been tardy and the cumulative amount of minutes they have accrued.

Scheduled Pickup Icon  Scheduled Pickup

During slow times of the day your front office staff can schedule known approved pick-ups. The School Gate Guardian software will even pop-up a reminder every fifteen minutes showing upcoming pending pick-ups by name, as well as the time they are scheduled to be picked up. Once alerted, your staff can begin the process of getting the appropriate kids out of the classroom and ready to be picked up greatly streamlining this process.

Approved Student Pick-Up Lists Icon  Approved Student Pick-Up Lists

The School Gate Guardian system electronically identifies individuals who have parental approval to pick-up children from your facilities. In the event of an emergency situation the primary care givers information is displayed so your staff can attempt to contact them to allow a temporary authorization.

Convenient School Frequent Visitor Key Tags Icon  Convenient School Frequent Visitor Key Tags

Frequent visitors, such as the guy who fills the vending machines or parents who pick up their children on a regular basis, can be issued a 'frequent visitor key tag'. This is a bar-coded key tag that can be conveniently placed on a key chain so when your frequent visitor enters one of your facilities they can simply hand the receptionist the key tag to be scanned by the School Gate Guardian system. The frequent visitor's photograph and information will be displayed so the receptionist can confirm their identity, and a visitor's badge can be printed. This feature greatly streamlines the school check-in process.

Volunteer Tracking Icon  Volunteer Tracking

Easily track Volunteer hours for your Visitors that visit your school for Volunteering purposes. View reports of your Visitor's Volunteering activity.

Electronic Signature Capture Icon  Customizable Privacy Policy With Electronic Signature Capture

As social media surrounds our daily life it has become much easier for parents to unknowingly spread the word of things happening in your facility such as an illness or something as confidential as a physical or learning disability. With the stringent HIPAA and FERPA laws the dissemination of this extremely private information could end up in an ugly and expensive lawsuit for your district. Many of our School Gate Guardian customers have requested a way to capture an electronic signature of their guests as well as their volunteer staff after they have read and agreed to the compliance of a district privacy policy. This feature allows a one time capture of this signature, thus protecting your district from such a lawsuit.

Web-Based Reporting Icon  Web-Based Reporting

School officials can instantly view and print reports from any computer in or outside of the district. This makes it very convenient in the case of a lock down to view who is in the school. Reports can be exported in various formats and can be emailed.


Have an event coming up with a large amount of visitors? Does the Principal have a meeting scheduled next week? With RSVP, you can pre-populate the Visitors for the upcoming event and print all the visitor passes before the event occurs. Save LOTS of time with the RSVP feature.

Unlimited Sex Offender Checks Icon  Unlimited Sex Offender Checks

Perform UNLIMITED Sex Offender checks on your visitors. No limits, no need to purchase additional checks because they never run out!

Early Student Dismissal Tracking Icon  Early Student Dismissal Tracking

Quickly track early dismissal of students who need to leave school early.

Staff School Check-In And Check-Out Icon  Faculty/Staff School Check-In And Check-Out

School Gate Guardian can quickly check-in and check-out faculty and staff without the need to print them a visitor badge. This saves the school on visitor badge labels, but also makes it convenient to log and track your faculty and staff.