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bizhub i-Series User Guides
How to Set Up and Use Functions on
Your Konica Minolta bizhub i-Series MFPs
These guides and training videos are designed for the bizhub i-Series, but they can also be used with earlier bizhub models. Please note that the way you access the home screen may differ slightly from what's shown.
If you need further assistance, don’t hesitate to contact us.
bizhub i-Series
New Features & Complete Overview
i-Series Basic Operations
Includes jams & overall normal functions
bizhub i-Series Training Complete Guide 2021
Index
YouTube Videos
Using Airprint
Print directly from your Apple device to your bizhub copier.
What to know before you start:
Airprint will only work with apple products and you have to be logged on to Wi-Fi that is on same network segment as copier.
Airprint cannot be used if user authentication or account track is enabled on your copier.
Airprint is not same thing as Bluetooth.
To Activate On Your i-Series Copier
Note: i-Series Copiers ONLY
Touch Home button
Select Utility on screen
Select Admin and key in admin code 1,2,3,4,5,6,7,8 - OK
Select Network
Select Air Print Settings
Select Print Settings - turn on
Select OK touch Home button
To Activate On Your Non-i-Series Copier
Note: Any series other that an i-Series
Touch Menu
Select Utility
#3 Admin Settings key in admin code 1,2,3,4,5,6,7,8 - OK
#5 Network Settings
Go to page 2
#9 Air Print Settings, turn On
Note: Warning message “network data being processed…message will eventually go away.
OK, OK and Close To use:
Pull up document or picture
go to up arrow icon, swipe up and look for print button
Select your Konica Minolta printer
i-Series Envelopes From The Bypass
You need to set your settings on the copier first!
What to know before you start:
The envelopes will automatically pull from the copier without having to manually select the bypass once you have printed from the PC.
You can load up to 10 envelopes in bypass
To set up the copier:
Make sure you are in copy mode
Place envelopes in by-pass face side down, short end into copier
Menu will pop up (left side of screen is paper type, right side of screen to paper size)
» Under paper type - leave on plain paper
» Under paper size - choose Envelope/4x6 then choose Comp 10
Message: Envelopes cannot be selected in this mode choose another paper
Select OK - Select Close
Go back to paper type (left side of screen) scroll or arrow up and choose Plain Paper
Note: Basically your paper type should be plain and paper size should be comp 10
Select Close (right corner of screen) On the computer:
Using MS Word, go to Mailings/Envelopes
Key in your address
Go to Options/Printing options: » Feed method - choose 5th picture over
» Choose - Face Down
» Feed from - choose Bypass
Choose OK and Print
Faxing From Your i-Series Bizhub
Getting Started:
o Select Home screen (lower left corner)
o Select Scan/Fax
o Select Direct Input, Fax and key in your fax number (use 1 or 9 if applicable)
Note: If you have a pre-programed number select it
o Touch blue start button to send
Note: You can enter multiple destinations if you select “next destination” at bottom of screen
Faxing Tips: Check the progress of your fax by touching job list, set up groups, fax from your PC, program one touch buttons, fax scan and make copies all at the same time, Fax 2 sided and use separate scan.
I Series Register one touch Fax destinations from copier:
Note: Can be done via web connection
o Home icon (left corner of screen)
o Select Address Book on screen
o Select New (bottom on screen)
» See Address Type-choose fax from drop down
» See Name-Touch icon of Key Pad and key in name -OK (touch favorites if you want to display on main screen)
» Touch Fax Number and input number from Keypad icon (make sure to include 1 or 9 if you are required to use)
» Touch Register-touch OK
Note: You can also delete or edit from this screen once you highlight the previous record that you created
Confirmation:
o Select Home button
o Select Utility
o Select Administrator enter 1,2,3,4,5,6,7,8 - OK
o Select Fax Settings
o Select Report settings
o Select TX Report and select On Off or only if fails.
Header:
o Select Home button
o Select Utility
o Select Administrator enter 1,2,3,4,5,6,7,8 OK
o Select Fax Settings
o Select Header Info
o Select Sender Fax No. and key in your fax number
o Scroll to TTI select No 1
o Touch Edit and key in your company name, touch OK
To print TX (sent) or RX (received) or both reports:
Note: You can’t print off an individual confirmation report but you can print a report log showing multiple records
o Select Job List in upper right corner of screen, select Comm. List
o Go to right side off screen under report type and choose which report you need
o Select CONFIRM at bottom of screen and select Start
Note: If the sending fax institution does not have their fax name and/or number programed into the machine you will not see that info and won’t know who or where the fax came from.
Insert/Print On Tabs
Recommended tabs are the Avery Dennison 20406 long edge single reversed, or reverse collated.
At the bizhub:
o Touch FINISHING, deselect OFFSET
o Load the tab paper in Bypass (tray on side) with tabs facing out
o Screen will pop up, page down to page 2 and select INDEX PAPER, touch OK
From the computer:
o Pull up document, File/Print and click on
Properties
o If your document is all two sided go to layout and select 2 Sided (the default is single sided, if mixed you will have to do per page setting and program each page or pages)
o Go to COVER MODE tab at top of page and select PER PAGE SETTINGS
o Click EDIT LIST and select first available list
(these lists can be renamed)
Note: Default setting is 5 tabs, if you have more or less tabs select TAB PAPER SETTINGS And change number of tabs
o Select Add
o Under PAGE NUMBER type the page number where you want the tab to be printed and inserted
o See box:
» Paper Tray-change settings to BYPASS TRAY
» Tab paper-change settings to USE (have to change paper tray first)
» Print type-change settings to INSERT BLANK
» Staple-leave as same as body
o Go to box that says TEXT ON TAB and type in your text (can do two lines), if you need to change font, orientation, color or position go to TAB TEXT DETAILS)
o To do the rest of your tabs repeat the above steps that start with ADD and start with the page number where you want to print and insert tab
o Once all your tab info is added touch OK, OK, and Print
Mobile Printing and Scanning with Bizhub
This section describes how to use mobile devices for printing and scanning with Bizhub copiers. It emphasizes the need for the Konica Minolta Mobile Print Productivity App.
Download the Konica Minolta Mobile Print Productivity App and ensure the copier and mobile device are on the same network.
Add the printer using the app by selecting Auto or Manual.
To print, select the document, adjust settings, and choose the destination for scanned documents.
Scanning can be done directly to the mobile device or cloud storage.
Header:
Select Home button
Select Utility
Select Administrator enter 1,2,3,4,5,6,7,8 OK
Select Fax Settings
Select Header Info
Select Sender Fax No. and key in your fax number
Scroll to TTI select No 1
Touch Edit and key in your company name, touch OK
To print TX (sent) or RX (received) or both reports:
Note: You can’t print off an individual confirmation report but you can print a report log showing multiple records
Select Job List in upper right corner of screen, select Comm. List
Go to right side off screen under report type and choose which report you need
Select CONFIRM at bottom of screen and select Start
Note: If the sending fax institution does not have their fax name and/or number programed into the machine you will not see that info and won’t know who or where the fax came from
Faxing from PC Using Bizhub
Requires the optional fax kit
How to fax from your pc:
o Open your document, select File/Print and choose your Bizhub fax driver, Select OK
o Key in name of the recipient (who you are faxing to)
o Key in fax number and select ADD RECIPIENT (recipient list will populate)
You can choose from pre-programmed numbers:
» PHONE BOOK - This will take you into the address book that you created from you PC. This option is unique to YOUR PC.
» ADDRESS BOOK LIST - takes you to the address book of your copier. Select Get Abbr.
Info and this will take you to the complete list of numbers that you have programmed into the copier.
o When you make your selection from phone book or address Book list, make sure that you select Add Recipient and touch OK.
o Select Cover sheet if you wish to attach (see instructions on how to create). If you want to key in recipient info you need to select LOAD SET INFORMATION and manually key in the receiving info such as: Company, department, name and fax number.
o Select OK to send
How to create pc fax coversheet:
Note: If you are using a 64 bit PC you can include a coversheet but you can’t type comments or add recipient info
o Select File/Print and choose your Bizhub fax driver -OK
o Select Properties, check mark COVERSHEET
o Select settings and use keypad to enter info under each tab for your cover
» Basic - style/subject/date/pages/comments (choose what you want to include). Recipient info can’t be entered until you are sending the fax
» Sender - Company/dept./name/phone/fax/email (this is your info)
» Image - You can browse and pull in a logo if you have it stored as a BMP.
o To Save: When you have keyed and set up the info for your coversheet click add to save your profile. You can create different coversheets.
o Select OK several times until you get to the main screen.
How to create/store fax numbers in phonebook:
o Select File/Print, choose your bizhub fax driver , select OK
o Select Properties
o Select Phone Book Entry, first time it will ask you where to save the phone book, choose a location such as, desktop or a certain drive.
o Select Add New
o Key in info OK,OK,OK,OK
Note: These numbers will store under the personal list
How to create groups:
Note: Numbers must be stored under personal list before you can Add to a group.
o Select File/Print, choose your Bizhub fax driver, Select OK
o Select Properties
o Select Phone Book Entry
o Select (+) Group tab (left side of page)
o Right click on Group to rename, use the keypad to enter the new group name, Select OK
o Add recipients by dragging names from personal list into your named group.
How to send a group:
o Choose add from phone book
o Left click on the group tab
o Right click on the name group
o Select add recipients and touch OK
How to turn on pc fax conformation:
o Press Utility/Counter (hard key on right of key pad)
o #3 Administrator Settings key in 1,2,3,4,5,6,7,8 OK
o #8 Fax settings
o #7 Report settings
o Page down to page 3
o Highlight PC=FAX TX ERROR REPORT-choose ON
Printing On Tabs
Recommended tabs are the Avery Dennison 20406 long edge single reversed, or reverse collated.
At the bizhub:
o TOUCH FINISHING, DESELECT OFFSET
o Load the tab paper in Bypass (tray on side) with tabs facing out
o Screen will pop up, page down to page 2 and select INDEX PAPER-touch Close
From the computer:
o Create a blank word document for each tab that you want to print on (example-5 tabs equals 5 blank sheets)
o Once blank pages created click File/Print and click on Printer Properties
o Go to BASIC tab
o Under original size-scroll down and select 8½ x 11 TAB (a confirm settings dialog box will open asking to change settings to paper type = tab and print type = 1 sided - click YES)
o Go to COVER MODE tab at top of page and select PER PAGE SETTINGS
o Click EDIT LIST and select first available list (these lists can be renamed) (default setting is 5 tabs, if you have more or less tabs select TAB PAPER SETTINGS and change number of tabs - touch OK)
o Select ADD
o Under PAGE NUMBER type 1
See box: print type-change settings to PRINT INSERT
» Tab paper-change settings to USE (have to change paper tray first) Paper Tray-change
settings to BYPASS TRAY
» Staple-leave as same as body
o Go to box that says TEXT ON TAB and type in your text (can do two lines), if you need to change font, orientation, color or position go to TAB TEXT DETAILS)
o To do the rest of your tabs repeat the above steps that start with ADD and start With page 2
o Once all your tab info is added touch OK, OK, and print.
i-Series Register One Touch Fax Destinations From Copier
Can be done via web connection.
Getting Started:
o Select Home icon (left corner of screen)
o Select Address Book on screen
o Select New (bottom on screen)
» See Address Type-choose Fax from drop down
» See Name-Touch icon of Key Pad and key in name - OK (touch favorites if you want to display on main screen)
o Touch Fax Number and input number from keypad icon (make sure to include 1 or 9 if you are required to use)
o Touch Register-touch OK
Note: you can also delete or edit from this screen once you highlight the previous record that you created)
I Series Register one touch email destinations at copier:
Note: Your copier must already have been set up for scanning and this can also be done via web connection from your PC
o Select Home icon (left corner of screen)
o Select Address Book on screen
o Select New (bottom on screen)
» See Address Type-choose Email from drop down
» See Name-Touch icon of Key Pad and key in name -OK (touch favorites if you want to display on main screen)
» See email-touch icon and key in your email address-OK (touch shift to get @ symbol)
o Touch Register - touch OK
Note: you can also delete or edit from this screen once you highlight the previous record that you created)
Secure Print Functionality for Bizhub Copiers
This section explains how to use the secure print feature on Bizhub copiers, ensuring document privacy and efficient printing. Users can send print jobs to the copier and retrieve them securely, preventing unauthorized access to sensitive documents.
Open the document and select File, Print.
Choose the Bizhub driver and go to Properties to set options like stapling and duplex.
Select SECURE PRINT under OUTPUT METHOD and enter a memorable numeric code as the SECURE PRINT ID.
To retrieve documents, access the copier, select Secure Print, and enter the same ID used during printing.
Documents are automatically deleted after printing or after a predetermined time set by the administrator.
Tab Printing Instructions for Bizhub
This section provides detailed instructions for printing tabs using Bizhub copiers, including setup and configuration. Users can create and print tabbed documents efficiently.
Recommended tab type: Avery Dennison 20406 long edge single reversed or reverse collated.
Load tab paper in the bypass tray with tabs facing out and select INDEX PAPER on the copier.
Create a blank Word document for each tab and set the original size to 8 ½ x 11 TAB.
Use the COVER MODE tab to configure per-page settings and add text to each tab.
Print settings must be confirmed before printing to ensure proper tab insertion.
i-Series Separate Scan
Can be used in multiple ways.
Scan a file using the document feeder, the glass and toggling between single and double and different sizes and keeps it as one file
Scan batches from the glass, for example: you can cover your glass with a batch of checks or receipts (anything that you can’t put thru feeder) press start, then remove that batch a replace with another batch until you are done.
Scan more pages to scan than your document feeder will hold (older machine hold 100 some of the newer ones hold 300). Just keep in mind if you are scanning to email sometimes your incoming mailbox will not allow you to scan larger files.
To use:
Note: Will not work using colored paper
Select your Destination, at bottom of scan screen
Select Separate Scan, turn On and screen will prompt you
When finished touch Finish, touch Start
To scan single sided and double sided as one file:
Select your destination, from tabs at bottom of scan screen
Select 2 sided (from simplex duplex tab)
Select Blank Page Removal (from no of original settings)
Put your docs in feeder and touch Start.
To scan, fax and copy same document at same time or any combination:
Highlight your scan destination, highlight or input your fax number(s) and choose the SAVE AND PRINT function at the bottom of the screen.
When you select save and print you can output your copy 2 sided, do multiple sets and staple if you have a stapling finisher.
i-Series model note: the SAVE AND PRINT function is now under applications in the right hand corner of screen
i-Series USB Thumb Drive
You only have to activate one time.
What to know before you start:
Series USB Thumb Drive You only have to activate one time. What to know before you start: If color restrict or account track is turned you would have to set external memory to allow when setting up codes and will have to log in to utilize this feature. Supports PDF, JPEG, TIFF and PowerPoint Formats
To activate:
Touch Home icon in left corner of screen
Select Utility (on screen)
Select Administrator Settings and key in 1,2,3,4,5,6,7,8 OK
Select Systems Settings
Select User Box Settings
Select Usb Flash Drive Function Settings
Turn all options to ON
To use:
Plug in your drive to the USB port of the right side of the machine. If it’s compatible a menu will pop up in a few seconds with your options (see Below)
Print a document from external memory:
Highlight your file/folder select your finishing options such as duplex, staple, color etc
Touch blue start button to print from your thumb drive.
Save a document to external memory:
Choose this option to save documents To your thumb drive to make them portable.
You can name your file by going to right side of screen beside file name and touching the icon that looks like a Keyboard, touch the C button to clear the field and enter the name. Don’t use Dashes, slashes or periods or when naming as this will cause your file to fail.
Scan a document from external memory to user box:
You can scan docs to public user boxes if you have them set up.
A USB port is standard equipment, located on the side of the main unit’s operation panel. After inserting a USB flash drive, printing procedures pop up in the touch screen, and the flash drive data can be directly printed or saved to a box in the unit
i-Series User Boxes
Used to set up to store documents on a temporary or a permanent bases.
What to know before you start:
This should be determined when the box is created. Boxes can also be created via the web connection. This is a great way to store/retrieve repetitive type forms.
If you just need a box to hold a job temporally the best method would be to use the secure print option.
To set up box via the coper:
Touch Home icon in left corner (takes you to main menu)
Select Utility / Utility
Select Box / select User box list
Select New Registration
Select user box name and key in the name of your box - DO NOT HIT OK
Scroll down to and select Auto Delete Document - DO NOT DELETE
Select OK
Note: If you want to assign your box a number you can do so under Input direct. Otherwise it will assign chronological (1,2,3,4…). You may also password protect your box.
To copy/save to copier with advanced settings:
Select Copy Mode, choose your settings: staple, hole punch, booklet...etc
Select Applications (right corner)
Select Letter J “SAVE IN USER BOX” - Turn On
Touch Paper Icon on right select box to save to-OK
Touch Key Pad Icon on right and touch C to clear field, name your document, select OK, OK, Close
Place your doc on feeder or glass and touch Start
To copy/save quick 1 page documents with no settings:
Touch Menu
Select User Box - choose your box
Select Save
To name file.. touch the picture of a key pad to the right of the line that says file name, touch red C to clear field, type in file name and touch OK
To print to user box from your pc:
Open your document, select File/Print, choose your Konica driver (PCL/PS)
Select Properties or Preferences
On your basic tab under OUT PUT METHOD select SAVE IN USER BOX
A box will pop up and allow you to enter the name of your document and your box number… the box pops up the very first time that you select “save in user box” the next time that you want to utilize it, you will need to select user settings (tab under save in user box) so that you can change the name of the document each time. You can also select your options such as staple, duplex…etc, and your settings will save with your document.
To Retreive From Your User Box Via Copier:
Note: You can also retrieve/print documents from your user box via we connection
Touch menu/select user box
Select the box that you want to pull from
Select open (right hand corner)
Highlight your document
Touch Print
Note: If you did not send selections with your document, you can make them before you print
Select number of copies or sets if more than 1 is needed
Touch Start